The By-laws of the Knoxville Figure Skating Club are reviewed each year and any changes to the KFSC By-laws are voted upon by the KFSC General Membership at the Spring General Membership Meeting. The current KFSC By-laws follow:
Knoxville Figure Skating Club Bylaws
Constitution of the Knoxville Figure Skating Club, adopted November 16th 2002.
Name and Corporation
Section 1. Name. The organization shall be known as Knoxville Figure Skating Club.
Section 2. Incorporation. The Club was incorporated under the laws of the state of Tennessee on September 3, 2003 .
Section 3. Officers of incorporation. The four officers of the Club shall be the four officers of Incorporation.
Section 4. Corporate Seal. The corporate seal shall be No seal .
Section 5. This Club shall have its headquarters at Cool Sports, Home of the Icearium, 110 South Watt Road in Farragut, Tennessee, 37934.
The Knoxville Figure Skating Club (KFSC) is a family-oriented club welcoming skaters, coaches, and interested individuals from all economic, ethnic, religious, and national backgrounds. The Club, serving the Greater Knoxville Area, is a community committed to skaters of all ages and abilities. It is the mission of KFSC to promote, foster and encourage full participation in the growth and development of figure skating; to provide the programs and encouragement that will foster each individual in achieving his or her own athletic potential in a safe and healthy environment; to help in character development of youth through participation in a competitive sport; to contribute value to the community by promoting an environment for health and wellness through physical activity; and to carry out the general policies and objectives of United States Figure Skating.
Section 1. Titles. The officers shall be the President, Vice-President, Secretary, and Treasurer. All officers must be registered members of USFS who have designated the corporation as their home club.
Section 2. Duties of the President. It shall be the duty of the President to take charge of the Club; to preside at all meetings of the Club and of the Board of Directors. The President shall have the entire supervision and management of the Club and its property pending the action of the Board of Directors; the power to suspend any member for violating the bylaws or regulations of the Club, pending the approval of the Board; the power to call special meetings and Club meetings. The President, together with the Secretary, shall sign all agreements and contracts made by the Club upon the approval of the Board of Directors.
Section 3. Duties of the Vice-President. It shall be the duty of the Vice-President to assist the President in the discharge of his/her duties and in the absence of the President, to assume the duties and officiate in his/her stead.
Section 4. Duties of the Treasurer. The Treasurer shall have charge of the funds of the Club and shall keep a record of all receipts and disbursements and shall render a written report at each Board meeting. Disbursements over $200 shall be made only upon vouchers approved by the Board of Directors. The Board of Directors has the power, whenever they deem it necessary, to appoint an acting Treasurer. Funds shall be deposited in the name of the Club in a bank approved by the Board of Directors, or in securities approved by the Board of Directors. All disbursements by check shall be signed either by the Treasurer or another designated officer or member of the Board of Directors. The Treasurer shall prepare a yearly financial report and budget for presentation at the Annual Meeting and make an annual financial report to the accountant for preparation of all year-end filings for all government agencies, where required.
Section 5. Duties of the Secretary. It shall be the duty of the secretary to keep the “minutes of the meeting” of the Club and of the Board of Directors, to supervise all reports and documents connected with the business of the Club, and to issue notices of all meetings of the Club and Directors.
Section 6. Vacancies. If any of the foregoing offices become vacant by reason of death, resignation, removal or otherwise, the Board of Directors shall elect a successor who shall hold office for the unexpired term.
Section7. Removal. Any officer or Director may be removed from office by a unanimous vote of the Directors voting at a special meeting called for this purpose, except the Director under consideration shall not vote.
Board of Directors
Section 1. Qualification. Directors must be voting members of the corporation who have designated the corporation as their Home Club under the applicable rules of United States Figure Skating.
Section 2. Number of Members. There shall be a Board of Directors composed of no less than seven and no more than nine regular members of the club.
Section 3. Term of Office. One third of the board shall be elected each year at the regular meeting of the membership, and they shall serve for a period of three years. No member shall serve more than three consecutive terms. Only one member of a family may serve on the board at the same time.
Section 4. Vacancies. In the event of a vacancy on the Board of Directors, it shall be filled by vote of the remaining directors by an adult member in good standing. Such appointed Director shall complete the term.
Section 5. Quorum. Two thirds of the Board shall constitute a quorum.
Section 6. Meetings. The Board of Directors shall meet at least once every month during the skating season, with no less than nine meetings during the calendar year. The date of such meetings shall be stated by the President or, in her/his absence, by the Vice-President. Any four members of the Board may call a Board meeting upon written notice to all the members of the Board of Directors at least seven days prior to the meeting. The notice shall state the day the meeting is to be held, the purpose for which the meeting is called, and the names of the four members requesting the meeting.
Section 7. Authority. The Board shall have the entire authority in the management of affairs and finances of the Club and shall have general control of all its property. All rights and powers connected therein shall be vested in them. The Board shall make such rules as they deem proper respecting the use of the Club’s property; prescribe rules for the admission of new members; fix penalties for offenses against the rules; and make rules for their own government and for the government of the committees appointed by them. The Board shall appoint a Membership Chair, a Test Chair, and other committee chairs as the Board may choose to create from time to time.
Section 8. Financial Duties. All appropriations from the funds of the Club shall be made by the Board of Directors. The Board of Directors shall audit records of the Secretary, Treasurer, and other committees. They shall prepare and submit to the stated annual meeting a program of anticipated expenditures for the coming year together with proposals of sources of revenue to meet same. The Board shall be responsible for filing federal and state income tax returns yearly and perform any other duties deemed necessary by the Board. The Board shall have the power to limit the indebtedness of a member of the club.
Section 9. Board Member Limitation. The office of a Board member shall be ipso facto vacated:
a) If he/she is found to be mentally incapacitated.
b) If he/she is convicted of a felony.
c) If by notice in writing to the Club he/she resigns his/her office.
Section 10. USFS Delegates. The Board shall appoint from among its eligible registered members a number of delegates in proportion to the total number of registered members of such member Club during the preceding fiscal year as specified in the USFS bylaws, Article XV. The delegate(s) shall be representative(s) between the Club and the Association and shall attend the USFS Governing Council meeting, either in person or by proxy. Said club shall file a certificate of such appointment with the Association and the certificate shall be provided by the Association.
Section 1. Time. Elections shall be held at least one month before the beginning of the fiscal year for which such officers and directors are chosen.
Section 2. Nominating Committee. Each year a nominating committee shall be appointed by the Board of Directors at least sixty days in advance of the annual election. This committee shall consist of three members of the Board. The names of the candidates selected by the nominating committee shall be announced within four weeks prior to the annual meeting. The nominating committee shall nominate Board of Director candidates.
Section 3. Voting. Members may cast their ballots in person at a meeting held for the purpose of counting the ballots. This meeting shall be open to all members, though the actual counting of the ballots shall be conducted under the supervision of the Secretary or such other person as the Board of Directors may designate.
Section 4. Records. The Secretary shall preserve the records of an election for at least one year.
Section 1. Candidates for membership shall be individuals interested in the objects of the Club who conform to the definition of eligible or ineligible skater as specified in the rules and constitution of United States Figure Skating.
Section 2. Classes of Membership.
Subsequent Family Membership
Associate Coaching Membership
Adult Recreational Membership
Section 3. Application for Membership. Applications for admission, with appropriate fees, shall be submitted to the Membership Chair, and the Membership Chair shall submit all applications to the Board of Directors for their approval. Membership applications shall be voted on by the Board within sixty days of receipt. No person shall be elected a member if three or more members of the Board of Directors object to the election of such person. Rejection may not be discriminatory as to race, age, nationality, or religious preference. Each new member shall be notified by the Membership Chair.
Section 4. Termination and Suspension of Membership. The Board of Directors shall have the power to suspend, continue to suspend, or terminate a member for violations of these Bylaws or the Knoxville Figure Skating Club “Code of Conduct.” Termination and/or suspension of membership does not relieve the terminated or suspended member from any obligations for charges incurred, services or benefits rendered, dues, assessments, or fees arising from contract or otherwise.
Section 5. Voting Rights. The Board of Directors shall determine the classes of membership and the criteria for voting membership, and the rights, privileges, preferences, restrictions and conditions applicable to each class of membership. There is no requirement that each class of membership have the same rights, privileges, preferences, restrictions and conditions.
Section 1. Time. There shall be at least one annual stated Club membership meeting each year.
Section 2. Special Meetings. The Secretary shall call special meetings at the direction of the President, or upon the written request of ten percent of the Club members in good standing.
Section 3. Quorum. Thirty percent of all members who are entitled to vote and are in good standing shall constitute a quorum for the transaction of business.
Section 4. Notices. Notices of stated and special meetings shall be mailed by the Secretary to every member at least ten days in advance thereof, and/or shall be posted by the Secretary for the same length of time on the Club bulletin board.
Section 5. Special meeting Limitation. No business shall be transacted at a special meeting except that of which special notice was given.
Section 1. Complaints. Any member (the Grievant) having complaint against another member for the infraction of any law or rule, or for conduct injurious to the Club, may file a “Grievance Statement” with the Board of Directors. The Grievance Statement shall set forth the facts of the case, together with the names of witnesses, if any. The Secretary will notify the member being complained of (the Respondent) by sending a copy of the Grievance Statement.
a) Respondent’s Reply. The Respondent will have thirty (30) days from the receipt of the Grievance Statement by any expeditious delivery system that provides reasonable evidence of delivery to the addressee in which to send a written “Response” to the Secretary.
b) Failure to Respond. If the Respondent fails to file a Response within the time specified, it will be deemed an admission of the allegations made by the Grievant and shall constitute a waiver of the Respondent’s right to a hearing.
c) Hearing. A hearing date shall be set within fourteen (14) days of receipt of a timely Response.
Disciplinary Action. The Board of Directors shall determine disciplinary action(s) on a case-to-case basis.
Fees, Dues, and Assessments
Section 1. Fees. The annual dues payable to the corporation shall be in such amount as determined from time to time by the Board of Directors.
Section 2. Refunds. The Club will not refund dues except in extraordinary circumstances and upon the approval of the Board of Directors.
The fiscal year shall run from July 1 through June 30, until such time as the Board of Directors adopts a different fiscal year.
Membership in the USFS
The Club shall maintain its membership in USFS and conduct its affairs in a manner consistent with the bylaws of that association. Members shall conduct themselves in a manner consistent with the codes and ethics as stated by USFS and the United States Olympic Committee.
Amendments to Bylaws
These bylaws may be amended by a two thirds vote of the Club membership, provided a thirty day notice of the general nature of the proposed amendment(s) has been mailed to all voting members. Proxies may be used for voting purposes.
Conflicts of Interest
Section 1. Definition. As used in Section 2, “conflicting interest transactions” means a contract transaction of a fiduciary relationship between the Club, a Director, Officer, member of the Club, spouse or descendant of a sibling, an estate or trust in which the Director, Officer, or member or party related to a Director, Officer, or member of the Club has a beneficial interest or an entity in which a party related to a Director, Officer, or member of the Club has a fiduciary interest or an entity whereby a Director, Officer, or member of the Club would enjoin a beneficial interest.
Section 2. Procedure; Action; Disclosure. No conflicting interest transaction shall be void or voidable or be enjoined, set aside, or give rise to an award of damages or other sanctions in a proceeding by a member or by or in the right of the Club, solely because the conflicting interest transaction involves a Director of the Club or party related to a Director or an entity in which a Director of the Club is a Director or Officer or has a financial interest or solely because the Director is present at or participates in the meeting of the Club’s Board of Directors or of a committee of the Board of Directors that authorizes, approves or ratifies the conflicting interest transaction or solely because the Director’s vote is counted for such purpose if (1) the material facts as to the Director’s relationship or interest and as to the conflicting interest transaction are disclosed or are known to the Board of Directors or the committee, and the Board of Directors or committee in good faith authorizes, approves or ratifies the conflicting interest transaction by the affirmative vote of a majority of the disinterested Directors, even though the disinterested Directors are less than a quorum; or (2) the material facts as to the Director’s relationship or interest and as to the conflicting interest transaction are disclosed or are known to the members entitled to vote thereon, and the conflicting interest transaction is specifically authorized, approved, or ratified in good faith by a vote of the members entitled to vote thereon; or (3) the conflicting interest transaction is fair as to the Club. Common or interested Directors may be counted in determining the presence of a quorum at a meeting of the Board of Directors or of a committee, which authorizes, approves, or ratifies the conflicting interest transaction.
Section 3. Loans. The Club shall make no loans to its Directors or Officers. Any Director or Officer who assents to or participates in the making of such loan shall be liable to the Club for the amount of such loan until the repayment thereof.